On August 25, 2020 PAUSD Board had a regular board meeting. One of the agenda items was to consider rejecting all two bids for the rebuilding of the MP room and other facilities at Hoover Elementary.
PAUSD staff recommended rejection. That was supported by a written note available copied below and a statement by Dr. Bob Golton. Also, Board Property Comittee had an earlier meeting to review the matter.
Four present Board members voted unanimously for rejection:
One Board member was absent and did not vote:
Two student representatives (one from PALY, one from Gunn) voted unanimously against rejection.
Copied from BoardDocs page:
Meeting: Aug 25, 2020 - Regular Board Meeting
Category: Action Items
Subject: Rejection of All Bids for the Construction of the Hoover Elementary School Project: It is recommended the Board reject all bids for the Hoover Elementary School project.
To: Dr. Donald B. Austin, Superintendent of Schools
From: Dr. Robert F. Golton, Bond Program Manager
It is recommended the Board reject all bids for the Hoover Elementary School project. This item qualifies for one of the exceptions to the two-meeting rule for Board Bylaw 9323 Meeting Conduct.
On December 13, 2016, the Board approved the improvements and modernization to Hoover Elementary School and approved the schematic design for the project on June 20, 2017. The Division of the State Architect (DSA) approved the construction documents in June 2020.
The Hoover project would include construction of a new Administration, Multipurpose, and Library buildings to replace the existing buildings. In addition, two smaller buildings were proposed to house classrooms, a new kindergarten classroom and a specialist area near the Kindergarten Wing. Site improvements included an expansion of play fields, building a new courtyard, and hard courts.
Several projects have already been undertaken at the Hoover campus in preparation for the project. Temporary classrooms were brought onto the campus last summer and the City made utility connections for the new project within the Charleston Avenue right of way. Other make-ready projects included a new electrical service and relocation of the main distribution frame for the District network this past winter.
Bids were solicited and received on April 7, 2020, and the District received two bids. The bid results were as follows:
The bids and the related project have been reviewed with District leadership. It is recommended that all bids be rejected. The bid amount exceeds the budget, but that is not the reason for this rejection. Market conditions can change. Bids in the past have exceeded budget and funding has been found in bond reserves or other resources.
Rather, in view of the pandemic, the future enrollment profile of the District has become incredibly uncertain. It is recommended the project be paused for a period of time to allow for a better understanding of District enrollment and its effect on District sites.
Also, the pandemic’s effects on the construction market are unknown. The 2008 recession resulted in a sharp reduction of prices. The effect of the pandemic has resulted in an economic downturn that dwarfs all downturns since the Great Depression. Time is needed to understand this new market.
This pause will also be used to review the project itself and the lengthy timeline of construction and to sort out potential changes.
This item has been reviewed by the Board Property Committee.
The fiscal impact is unknown.